• Business and Finance
• Family
• Computers and Internet
• Auto and Trucks
• Education
• Health
• Hobbies
• Home Improvement
• Legal
• Marketing

• Home
• Arthur's Articles Home
• Browse Categories
• Browse Authors
• Submit an Article
• Search for Articles

Home » Marketing Articles » Planning Your Publicity

Planning Your Publicity

Now that we're at the end of the year, it's a great time to plan your publicity for 2008.

With all the talk about the immediacy of a story, and the unbelievable speed that news pieces make it onto TV and radio, we often forget that for most media, lead times are crucial. Lead times can vary from a day to six months depending on the media you're pitching. Generally women's magazines have the longest lead times, sometimes as much as four to six months.

If you want to find out what magazine lead times are, call their advertising department and get a copy of their media kit. This will not only tell you when advertising deadlines are (signaling your submission cut-off) but it will also show you what stories to pitch when. Generally magazines will try and coordinate advertising to coincide with their themes, so if you have a story about the benefits of yoga, you might want to dig through the advertising calendar and see if they're planning to address it in a future issue.

Once you define your publicity targets and get an idea of what to pitch when, you'll want to open up a calendar and start circling dates that will matter to your story. Get creative with this! Often dates are overlooked because they may seem too small (like peanut butter and jelly day) but everyone's competing for the biggies: Valentine's Day, Christmas, etc. so why not add some off-beat holidays to your pitching calendar and see what happens? If you're looking for every holiday under the sun (including international ones) try downloading the Calgoo calendar - this is a free program used to sync Outlook with your Google calendar - but an additional benefit of it is that it comes loaded with every imaginable holiday. A great tool to start your planning session!

Once you define holidays/seasons/events you want to pitch your story to, you'll also want to be cognizant of the appropriate seasons and what the media is looking for. Here's a brief outline of all four seasons as well as suggested targets/pitches. Keep in mind that breaking news stories and global events may slant these times considerably, but barring that, the seasonal angles tend to remain fairly consistent.

January – March

The first season of the year is pretty quiet. The holidays are over and much of the media is looking ahead and looking to summer with getting fit and weight loss stories, as well as New Year's resolutions, getting organized and of course – the looming tax season. This is a very "anything goes" time of year, so if you weren't able to sell fluff pieces during the holidays, you might want to try and repitch them now.

April – June

With major companies releasing their first quarter earnings (and hogging all the news space) this could be a tough time to get in. As April 15th looms out there you'll see a lot of stories addressing taxes, saving on taxes, and everything financial, but once that date comes and goes the media will start looking ahead to summer stories and "spring fever" pieces.

July – September

With summer in full swing we'll see a lot of lighter business stories, celebrity stories, trend pieces, and back to school. This is a fantastic time to pitch since many pr firms and media folk are on vacation. They still need stories but have less people pitching and less folks to field those pitches so if you can get your story in and it needs very little work you could be a shoe-in to get some coverage.

October – December

Many pr people think that this is the heaviest time of the year, but I tend to disagree. I think that the media is hungry for anything related to the holidays, end of year perspective, getting your life in order, New Year's resolutions (yet again) as well as the next year's prediction stories, etc. You'll also see a lot of best and worst of for the prior year. Relationship experts - now is your time to shine! With all the family gatherings there's a big call for getting along, making family relationships better/stronger as well as navigating the busy holiday season and still keeping your sanity.

Keep in mind that while we've only addressed media, these rules apply to online media as well as events you might do. It's much easier to get someone interested in something they're already interested in, and by coordinating your efforts, you'll have a much stronger and focused campaign. Planning your media for the upcoming year is one of the best things you can do before the clock strikes midnight on December 31st. It'll not only keep your campaign fresh but also tightly focused. With a plan in place, you'll be ready to hit the ground running after January 1!

Wishing you a super-successful New Year!

And here is another random article you might be interested in...

When Managers Play the PR Card

The payoff for business, non-profit or association managers can be a real assist towards meeting their department, division or subsidiary objectives.

Playing that public relations card means they've decided to pursue their objectives by reaching, persuading and moving those outside audiences whose behaviors most affect their organizations, to actions those managers desire.

Here's a blueprint to help them do just that: people act on their own perception of the facts before them, which leads to predictable behaviors about which something can be done. When we create, change or reinforce that opinion by reaching, persuading and moving-to-desired- action the very people whose behaviors affect the organization the most, the public relations mission is accomplished.

In other words, here is the PR blueprint and tools you need to persuade your most important external stakeholders to your way of thinking. And then move them to take actions that lead to your success.

First step? Shift the attention of the PR team assigned to your unit away from communications tactics and over to a more effective action plan like the one outlined above.

You'll know it's worth the effort when you begin to see stakeholder behaviors like strong increases in inquiries, more repeat purchases, new proposals for strategic alliances or joint ventures, a fresh round of employment inquiries, or stronger contribution levels.

Lay it all out for the PR people who work for your unit, especially why it's a must to list in priority order those key outside audiences whose behaviors impact your operation the most. Talk about the importance of discovering how your organization is perceived by those audience members. Particularly because such perceptions almost always result in predictable behaviors that can affect the success of your unit for better or for worse.

If you have a large, uncommitted budget, you can use professional survey counsel to interact with target audience members and ask the important questions. "Do you know anything about us? Do you have an opinion about our products or services? Have you ever had a transaction with us? Was it a positive experience?" Or, members of your public relations team can handle this crucial task since perception, persuasion and behavior are prime concerns of theirs, or certainly should be.

While handling the perception monitoring chore, keep an eye out for negative comment and voice inflections. Especially watch for inappropriate assumptions, misconceptions, inaccuracies, rumors and clearly negative attitudes.

Once you collect these data, you're ready to establish your public relations goal. For example, torpedo those false assumptions, turn those misconceptions around, or correct that unfortunate inaccuracy.

The goal by itself is not much use without a strategy to show you how to reach it. As luck would have it, there are just three strategies available in the perception and opinion game: create perception/opinion where there simply isn't any, change the existing perception, or reinforce it. Makes things simple, but be sure the strategy you select is an obvious fit with your new goal.

The meat on this bone is the actual message you will prepare should the perceptions you discovered require some alteration. This is not a simple writing job and the very best writing talent on your PR team will be required. The message must be both persuasive AND compelling. It must be very clear as to what is being corrected and why. Factual support, of course, must be above challenge if your message is to be believable as it works to alter perception in your direction.

And now to the easy part of this public relations problem solving sequence â€" getting that message to the right eyes and ears among the members of your target audience. The main limiting factor will be the size of your budget since there are dozens of communications tactics available to carry that message. They range from emails, speeches and private meetings to newsletters, media interviews, brochures and group briefings. Just be sure the tactics you decide to go with demonstrate that they can reach the same kind of folks that populate your target audience.

You'll be best equipped to answer queries about program progress after you and your PR team again interact with those target audience members asking the same questions used in the initial perception monitoring session. Big difference in the two sessions? This time, all hands will be alert to any signs that the negative perception has actually been altered.

Want things to move faster? Add more communications tactics, increase their frequencies and take another look at your message to be certain it's really persuasive and compelling.

The good news is, when managers play the PR card, they concentrate on persuading their most important external stakeholders to their way of thinking. And then moving those target audience members to take actions that lead to the managers on-the-job success.

end