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Home » Business And Finance Articles » 2006 Easier Organizing For Your New Year

2006 Easier Organizing for Your New Year

Use these New Years Organizing tips whether you have a file 'system' - or not!

If your business end-year falls in June, just use these same tips in July.

In January set up a Tax Box to hold all your 2005 tax documentation. Set up an archive box (for a lot) or a file tray (for a little) marked Taxes 2005. While sorting your mail put all W-2's or 1099's, and any tax-related material in it.

You can set up colored file pocket folders in your Tax Box for Forms, and Personal, Business/Employer, or Investment/Real Estate documentation. Many people create His, Hers, Ours, and Internal Revenue Service folders in addition to their financial files.

If you have a filing system, but, you're bogged down in old records:

Pull last year's financial files (e.g., bank statements) and business or employment expenses (e.g., receipts) and income (e.g., invoices) or any tax-related item. Sort prior years' tax and legal or financial documents into boxes marked by year.

2006: EASIER ORGANIZING FOR YOUR NEW YEAR

Use these New Years Organizing tips whether you have a file 'system' - or not!

If your business end-year falls in June, just use these same tips in July.

In January set up a Tax Box to hold all your 2005 tax documentation. Set up an archive box (for a lot) or a file tray (for a little) marked Taxes 2005. While sorting your mail put all W-2's or 1099's, and any tax-related material in it.

You can set up colored file pocket folders in your Tax Box for Forms, and Personal, Business/Employer, or Investment/Real Estate documentation. Many people create His, Hers, Ours, and Internal Revenue Service folders in addition to their financial files.

If you have a filing system, but, you're bogged down in old records:

Pull last year's financial files (e.g., bank statements) and business or employment expenses (e.g., receipts) and income (e.g., invoices) or any tax-related item. Sort prior years' tax and legal or financial documents into boxes marked by year.

As you are taking 2005 files out of your office system, make the replacement 2006 file folders for all of your regular home and personal business or financial (e.g., credit cards) and legal (e.g., insurance) documents.

Now, you have separate files for current financial documents in the New Year and a working Tax Box for April 15th that will automatically become your Tax Archives.

If you do not have a working file system for your Home, Small Business, or Business with Employees, let me recommend the shortest distance between chaos and a fully indexed color-coded file system.

75 % of all home and small business filing systems is the same. That's why I use the Home and Small Business file kits you'll find at www.Organizer-Extraordinaire.com in my own personal productivity consulting practice. You'll spend more money driving to the store and buying blank labels and supplies than it costs you if you use the file kit that matches your needs.

I like quickly setting up the standard 75 %, and then customizing the blank labels for new titles in my client's file system. If you've had organizers before, you might be surprised that they didn't use File Kits. Your office file system project will take three times as long without them. Using these kits with (or without) an organizer makes it easy to save your time and money.

I recommend you select and set up the file kits for 2006 that fit your needs. Then, follow the same tax and archiving tips above for the working file system - because now you have one. Just setting up the Tax Box will help you start the New Year out right, but it's no substitute for an ongoing paper management system after April 15th.

Very best wishes on organizing the 2006 of your dreams!

If you like, sign up for more free time-saving tips at http://www.organizer-extraordinaire.com

As you are taking 2005 files out of your office system, make the replacement 2006 file folders for all of your regular home and personal business or financial (e.g., credit cards) and legal (e.g., insurance) documents.

Now, you have separate files for current financial documents in the New Year and a working Tax Box for April 15th that will automatically become your Tax Archives.

If you do not have a working file system for your Home, Small Business, or Business with Employees, let me recommend the shortest distance between chaos and a fully indexed color-coded file system.

75 % of all home and small business filing systems is the same. That's why I use the Home and Small Business file kits you'll find at www.Organizer-Extraordinaire.com in my own personal productivity consulting practice. You'll spend more money driving to the store and buying blank labels and supplies than it costs you if you use the file kit that matches your needs.

I like quickly setting up the standard 75 %, and then customizing the blank labels for new titles in my client's file system. If you've had organizers before, you might be surprised that they didn't use File Kits. Your office file system project will take three times as long without them. Using these kits with (or without) an organizer makes it easy to save your time and money.

I recommend you select and set up the file kits for 2006 that fit your needs. Then, follow the same tax and archiving tips above for the working file system - because now you have one. Just setting up the Tax Box will help you start the New Year out right, but it's no substitute for an ongoing paper management system after April 15th.

Very best wishes on organizing the 2006 of your dreams!

If you like, sign up for more free time-saving tips at www.organizer-extraordinaire.com

And here is another random article you might be interested in...

Organizing Your Day

One of the hardest things for most individuals working from home is to stay focused. One of the best ways to stay focused is organization. In addition, being organized will help your time management skills. The two are very much intertwined.

Planning out your day is very important. What you will do in the morning, afternoon/and or evening, depending on what hours you work is paramount.

Have a trigger that starts your day. For example, my trigger is I finish my morning walk. Once this is done, I make a cup of Java and to the office I go.

Once in the office, the computer goes on, along with the auxiliary equipment. I check my tickle file, my calendar for the day, and pull my To-Do file.

While I am looking at these items my mail program is working to check e-mail. I delete the junk and deal with the additional mail by answering it, or placing it in a folder to deal with later.

At this point depending on your business you should start dealing with the items in your tickle file and To Do List.

For those of you just starting to run a lease purchase business you should be doing the following:

Check your goals Check your calendar and tickler file Check your e-mail and answer If you need to, go through your newspapers and your other lists for sellers to call. Otherwise, do your call backs and set up appointments if appropriate Start calling - 1/2 hour from each list Send out follow-up information Enter calls in database Read in your area, both on and off line Visit on-line groups that relate to business Check e-mail and respond Do your To Do list for next day Add appointments to calendar

For those of you in the lease purchase business be sure to check your Step By Step the First Month in your manual. Remember it outlines what you need to do the first month. The above list will vary for you, if you need to drive neighborhoods, meet with sellers and/or tenant buyers, put up flyers, or speak at meetings.

For those of you running a business other than lease purchasing you can do many of the same things as those running a lease purchase business. The basics are still the same, it is just you are working them in another area. If you would like learn how to set up and operate a successful home based business, check out our Complete Home Based Business Manual.

So, be sure you have a To Do List, a tickler file and a calendar. Have a trigger that starts your day. Put all you do on your calendar, and add in time for mishaps. If they don't occur, you'll have extra time. Split up your day to do your calling, letter writing, follow-up e-mails, mailings, meetings, and any additional things that occur for your particular business. Having a plan when to do what, and scheduling things when you feel more comfortable dealing with them, in effect, the best time for you to do them, will go a long way in making for a smoother work day.

And remember to utilize that wasted time. For instance, while mail is coming down or you are printing something take care of something else. For example if you are printing a large document, or e-mailing a long document, get your filing done, read a short article, put dates on your calendar. Make a quick phone call, check supplies, you get the idea. By managing your time better it will allow you to get it all done.

Have you ever wondered how some people work two jobs, do volunteer work, and take care of their home and children? I do, they know how to manage their time.

Copyright DeFiore Enterprises 2001